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Payment & Reporting Instructions \u2013 Memphis Headquarters<\/b><\/span><\/h3>\n
Below are the instructions to ensure a smooth payment process and submission of required reports to the Financial Secretary\u2019s Office in Memphis.<\/span><\/p>\n
1. Laity\/ Loyalty Report \u2013 (F-1, F-2 Forms)<\/b><\/h3>\n
\n
Ensure that all <\/span>required reports<\/b> are completed and up to date.<\/span><\/li>\n
Verify that you have the necessary financial information and supporting documents.<\/span><\/li>\n
When using <\/span>Migrate Pro<\/b>, confirm that all data has been submitted correctly before proceeding with payment.<\/span><\/li>\n<\/ul>\n
2. Payments \u2013 Call for Office<\/b><\/h3>\n
To make a payment for upcoming reports, follow these steps:<\/span><\/p>\n
Before Calling<\/b><\/h4>\n
\n
Have the following ready:<\/span>\n
\n
Full name and contact details<\/b><\/li>\n
Jurisdiction Name<\/b>\u00a0<\/span><\/li>\n
Payment amount and method<\/b> (credit card, check, etc.)<\/span><\/li>\n
Completed digital forms (F1, F2, F3) \u2013 Must be submitted before calling<\/b><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
How to Call the Office for Payment<\/b><\/h4>\n
\n
Email Required Forms<\/b>\n
\n
Send the completed <\/span>F1, F2, and F3 forms<\/b> to <\/span>OFS@cogic.org<\/b>.<\/span><\/li>\n
Use the subject line: <\/span>Jurisdiction Name\u2013 Payment Submission for Reports<\/b>.<\/span><\/li>\n
Attach all forms in <\/span>PDF format<\/b>.<\/span><\/li>\n<\/ul>\n<\/li>\n
Call the Financial Secretary\u2019s Office<\/b>\n
\n
Dial <\/span>(901) 947-9300<\/b>.<\/span><\/li>\n
Follow the prompts to reach the <\/span>Financial Secretary\u2019s department<\/b>.<\/span><\/li>\n<\/ul>\n<\/li>\n
Speak with an Administrator\u00a0<\/b>\n
\n
Inform them that you are calling to <\/span>make a payment for upcoming reports<\/b>.<\/span><\/li>\n
Confirm that you have emailed the required forms.<\/span><\/li>\n
Provide necessary payment details ( amount, method of payment).<\/span><\/li>\n<\/ul>\n<\/li>\n
Request Confirmation<\/b>\n
\n
Ask for a <\/span>confirmation number or receipt<\/b> for your records.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n
[\/vc_column_text]\n\t\t\t\t <\/div>\n\t \t\t\t<\/dd>\n \t<\/dl>\n \n<\/div>\n\n<\/div>[vc_single_image image=”23″ img_size=”full” alignment=”center” onclick=”custom_link” css=”.vc_custom_1774030739413{margin-top: 0px !important;margin-right: 0px !important;margin-bottom: 0px !important;margin-left: 0px !important;padding-top: 0px !important;padding-right: 0px !important;padding-bottom: 0px !important;padding-left: 0px !important;}” image_hovers=”false” link=”http:\/\/www.cogic.org\/ofs\/files\/2026\/03\/Digital-Reporting-Slide-Show-April-Call-2026.pdf”][vc_column_text css=”.vc_custom_1774030587645{margin-top: 0px !important;margin-right: 0px !important;margin-bottom: 20px !important;margin-left: 0px !important;padding-top: 0px !important;padding-right: 0px !important;padding-bottom: 0px !important;padding-left: 0px !important;}”]<\/p>\n
Click Here to Download Presentation<\/span><\/p>\n
[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=”vc_default” full_width=”stretch_row_content_no_spaces” full_height=”yes” columns_placement=”top” equal_height=”yes” disable_element=”yes” css=”.vc_custom_1743030523718{margin-top: 0px !important;margin-right: 0px !important;margin-bottom: 0px !important;margin-left: 0px !important;padding-top: 0px !important;padding-right: 0px !important;padding-bottom: 0px !important;padding-left: 0px !important;}”][vc_column][vc_tta_tabs style=”outline” color=”mulled-wine” spacing=”10″ gap=”5″ active_section=”1″][vc_tta_section title=”Instructions for Digital F1, F2 Forms” tab_id=”1742777571087-59b96a0c-6451″][vc_column_text css=”.vc_custom_1742778272743{padding-left: 40px !important;}”]<\/p>\n
Instructions for Submitting the F-1, F-2\u00a0 Form (s) via Magistrate Pro<\/b><\/h3>\n
1. Accessing the Portal<\/b><\/h3>\n
\n
Go to<\/span> www.magistratepro.com<\/b><\/a>.<\/span><\/li>\n
Log in<\/b> using your previously established <\/span>ARC credentials<\/b>.<\/span><\/li>\n
If you <\/span>do not have ARC credentials<\/b>, click the <\/span>“REQUEST ACCOUNT”<\/b> button on the website.<\/span><\/li>\n
Newly appointed <\/span>Financial Secretaries or Financial Officers<\/b> must obtain <\/span>approval from their Jurisdictional Bishop<\/b> to access the necessary areas and functions of the site.<\/span><\/li>\n<\/ul>\n
2. Navigating to the F-1, F-2\u00a0 Form (s)<\/b><\/h3>\n
\n
Once logged in, go to the <\/span>Jurisdictional Financial Portal<\/b> on the landing page.<\/span><\/li>\n
Click on the <\/span>F-1 Form or F-2 Form(s)<\/b> to begin the reporting process.<\/span><\/li>\n
Select the <\/span>year<\/b> for which you are reporting.<\/span><\/li>\n
Click <\/span>“Add”<\/b> to begin building the <\/span>F-1 or F-2\u00a0 Report (s).<\/b><\/li>\n<\/ul>\n
3. Entering Credential Holder Information<\/b><\/h3>\n
\n
Choose the appropriate <\/span>Assessment Category<\/b>.<\/span><\/li>\n
Enter records for each <\/span>Credential Holder<\/b>, mirroring the information required on the physical printed form.<\/span><\/li>\n
If a <\/span>Credential Holder already exists<\/b> on your Jurisdiction form, verify their <\/span>current assessment and amount<\/b> based on their credential level (<\/span>Superintendent, Pastor, District Missionary, Elder, etc.<\/b>).<\/span><\/li>\n
You can enter up to <\/span>50 records at a time<\/b>, then click <\/span>“Add to F-1 Report.”<\/b><\/li>\n
To add a <\/span>new Credential Holder<\/b> not already listed, use the <\/span>search function<\/b>. <\/span>(Note: The individual must have an active account in the ARC\/Magistrate Pro system.)<\/span><\/i><\/li>\n<\/ul>\n4. Reviewing & Submitting the F-1 Form<\/b><\/h3>\n
\n
Click <\/span>“Review F-1”<\/b> to verify all entries.<\/span><\/li>\n
If all records are correct, click <\/span>“Submit F-1”<\/b> to send the report to the Finance Office.<\/span><\/li>\n<\/ul>\n
5. Reviewing & Submitting the F-2 Form<\/b><\/h3>\n
\n
Click <\/span>“Review F-2”<\/b> to verify all entries.<\/span><\/li>\n
If all records are correct, click <\/span>“Submit F-2”<\/b> to send the report to the Finance Office.<\/span><\/li>\n<\/ul>\n
6. Making a Payment<\/b><\/h3>\n
\n
Contact the <\/span>OFS Administrators<\/b> by phone to process payment.<\/span><\/li>\n
Alternatively, use the <\/span>online payment link<\/b> to submit payment via <\/span>Credit Card or ACH<\/b>.<\/span><\/li>\n
Once <\/span>payment is received and matched<\/b> to the submitted F-1 and F-2, the <\/span>status<\/b> of your report in <\/span>Magistrate Pro<\/b> will update to <\/span>“Processed and Cleared.”<\/b><\/li>\n<\/ul>\n
[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Payment & Reporting Instructions” tab_id=”1742777571094-128beba3-dead”][vc_column_text css=”.vc_custom_1742854513690{padding-left: 40px !important;}”]Payment & Reporting Instructions \u2013 Memphis Headquarters<\/b><\/p>\n
Below are the instructions to ensure a smooth payment process and submission of required reports to the Financial Secretary\u2019s Office in Memphis.<\/span><\/p>\n
1. Laity\/ Loyalty Report \u2013 (F-1, F-2 Forms)<\/b><\/h3>\n
\n
Ensure that all <\/span>required reports<\/b> are completed and up to date.<\/span><\/li>\n
Verify that you have the necessary financial information and supporting documents.<\/span><\/li>\n
When using <\/span>Migrate Pro<\/b>, confirm that all data has been submitted correctly before proceeding with payment.<\/span><\/li>\n<\/ul>\n
2. Payments \u2013 Call for Office<\/b><\/h3>\n
To make a payment for upcoming reports, follow these steps:<\/span><\/p>\n
Before Calling<\/b><\/h4>\n
\n
Have the following ready:<\/span>\n
\n
Full name and contact details<\/b><\/li>\n
Jurisdiction Name<\/b>\u00a0<\/span><\/li>\n
Payment amount and method<\/b> (credit card, check, etc.)<\/span><\/li>\n
Completed digital forms (F1, F2, F3) \u2013 Must be submitted before calling<\/b><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
How to Call the Office for Payment<\/b><\/h4>\n
\n
Email Required Forms<\/b>\n
\n
Send the completed <\/span>F1, F2, and F3 forms<\/b> to <\/span>OFS@cogic.org<\/b>.<\/span><\/li>\n
Use the subject line: <\/span>Jurisdiction Name\u2013 Payment Submission for Reports<\/b>.<\/span><\/li>\n
Attach all forms in <\/span>PDF format<\/b>.<\/span><\/li>\n<\/ul>\n<\/li>\n
Call the Financial Secretary\u2019s Office<\/b>\n
\n
Dial <\/span>(901) 947-9300<\/b>.<\/span><\/li>\n
Follow the prompts to reach the <\/span>Financial Secretary\u2019s department<\/b>.<\/span><\/li>\n<\/ul>\n<\/li>\n
Speak with an Administrator\u00a0<\/b>\n
\n
Inform them that you are calling to <\/span>make a payment for upcoming reports<\/b>.<\/span><\/li>\n
Confirm that you have emailed the required forms.<\/span><\/li>\n
Provide necessary payment details ( amount, method of payment).<\/span><\/li>\n<\/ul>\n<\/li>\n
Request Confirmation<\/b>\n
\n
Ask for a <\/span>confirmation number or receipt<\/b> for your records.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n
[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Merchant Services” tab_id=”1742854599304-a46ed958-673d”][vc_column_text]<\/p>\n
Merchant Services \u2013 Access & Support<\/b><\/span><\/h3>\n
Welcome to Merchant Services for the Church of God in Christ.\u00a0 We look forward to assisting you with establishing merchant accounts, implementing POS systems, enabling online payments and ensuring all necessary compliance standards are upheld. Through consultation we will provide direction and recommendations to meet the direct and indirect electronic payment processing needs of various organizations within the Church.<\/span>\u00a0\u00a0\u00a0<\/span><\/span><\/p>\n
The <\/span>Merchant Services<\/b> team is here to support the various ministries and auxiliaries by ensuring seamless access to essential financial tools and resources. Our goal is to provide <\/span>consultation services and assistance<\/b> to ensure that accounts are properly aligned, transactions are processed smoothly, and financial operations run efficiently.<\/span><\/span><\/p>\n
We help navigate systems like <\/span>Clover, Authorize.net, virtual portals, and the use of equipment<\/b> to manage financial transactions effectively.<\/span><\/span><\/p>\n
Below, you\u2019ll find a <\/span>Merchant Services Quick Look Decision Tree<\/b> to help determine which type of request needs to be submitted: <\/span>official request form<\/b> to secure new equipment, gateway and permissions. This process ensures that all requests are reviewed and approved in alignment with office protocols. We can also be reached at <\/span><\/span>MerchantServices@COGIC.org<\/b><\/a>.\u00a0<\/span><\/span><\/p>\n
<\/p>\n
Click here to access the request form;<\/strong><\/span><\/p>\n
Merchant Services Equipment & Access Request Form<\/span><\/a>[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Quick Look Decision Tree” tab_id=”1742855053173-8e3749b7-1728″][vc_column_text css=”.vc_custom_1742855994503{padding-left: 40px !important;}”]<\/p>\n
Merchant Services Quick Look Decision Tree<\/b><\/span>
\n<\/b>Your Consultant Resource for Efficient Merchant Services Requests<\/span><\/i><\/span><\/h4>\n
This decision tree serves as a consultant resource to guide you through the decision-making process when handling Merchant Services requests. It\u2019s designed to help ensure that the right actions are taken and that you\u2019re equipped with the necessary tools and information to make the best choices for your business. From equipment issues to new device requests and banking updates, this quick look will help you move efficiently through the process.<\/span><\/p>\n
Be sure to review all pricing and options carefully before submitting any requests. If you\u2019re unsure at any stage, the Merchant Services Team is available to provide personalized consultation and support.\u00a0<\/span><\/p>\n
Clover Equipment & Pricing Information<\/b><\/h3>\n
Below are the prices for Clover devices and accessories. Understanding these options will help you make informed decisions when requesting new equipment or troubleshooting existing tools.<\/span><\/p>\n
(add graphics to equipment items listed)<\/span><\/p>\n
\n
Clover Flex<\/b> (mobile, handheld device): <\/span>$499<\/b><\/li>\n
Clover Mini<\/b> (compact countertop device): <\/span>$649<\/b><\/li>\n
Clover Station Pro<\/b> (full countertop system): <\/span>$1,699<\/b><\/li>\n
Clover Go Card Reader<\/b> (mobile reader for smartphones\/tablets): <\/span>$49<\/b><\/li>\n
Clover Receipt Printer<\/b> (works with Clover systems): <\/span>$229<\/b><\/li>\n
Clover Cash Drawer<\/b> (for Clover systems): <\/span>$189<\/b><\/li>\n<\/ul>\n
These prices reflect the latest Clover equipment available for your payment processing needs. Review the equipment specifications and choose the one that best fits your business model. If you\u2019re unsure about which option to choose, reach out for a consultation with the Merchant Services Team.<\/span><\/p>\n
Step 1: Do You Currently Have Access or Equipment?<\/b><\/h3>\n
\n
Yes<\/b> \u2192 Go to Step 2<\/span><\/li>\n
No<\/b> \u2192 Go to Step 3<\/span><\/li>\n<\/ul>\n
Step 2: Are You Having Issues with Your Equipment or Need Changes?<\/b><\/h3>\n
\n
Yes<\/b> \u2192 Submit a request for replacement, updates, or troubleshooting.<\/span><\/li>\n
No<\/b> \u2192 No request needed.<\/span><\/li>\n<\/ul>\n
Step 3: What Do You Need?<\/b><\/h3>\n
\n
Clover or Authorize.net Access<\/b> \u2192 Submit a Request<\/span><\/li>\n
Virtual Payment Portal Access<\/b> \u2192 Submit a Request<\/span><\/li>\n
New Equipment (Card Reader, Tablet, Receipt Printer)<\/b> \u2192 Submit a Request<\/span><\/li>\n
Updating Banking Details<\/b> \u2192 <\/span>Notify the Treasurer\u2019s Office; LaShonne Patterson at \u00a0 lpatterson@cogic.org\u00a0 for Verification (No Form Needed)<\/b><\/li>\n
Returning Equipment<\/b> \u2192 Submit a Return Request<\/span><\/li>\n<\/ul>\n
Step 4: Do You Need Help Determining What You Need?<\/b><\/h3>\n
\n
Yes<\/b> \u2192 Contact Merchant Services Team for Consultation<\/span><\/li>\n
No<\/b> \u2192 Follow the request process as needed<\/span><\/li>\n<\/ul>\n
Additional Notes:<\/b><\/p>\n
\n
Banking Updates:<\/b> Ensure that all banking updates are verified internally and <\/span>NOT <\/b>recorded on this form.Please also ensure that you have connected with the Treasurer\u2019s Office as that team manages the request.\u00a0<\/span><\/li>\n
Equipment Returns:<\/b> Equipment returns must be documented and submitted for processing.<\/span><\/li>\n
Uncertainty:<\/b> If unsure about your request, reach out to the Merchant Services Team before submission. <\/span>MerchantServices@COGIC.org<\/b><\/a><\/li>\n<\/ul>\n
Consultant Tips for Efficient Decision Making:<\/b><\/h3>\n
\n
Before You Request:<\/b> Review the Clover equipment options and pricing above to determine which device best fits your needs. If you need help determining which system or equipment to choose, a consultation with the Merchant Services Team is always recommended.<\/span><\/li>\n
Check Your Current Setup:<\/b> If you already have equipment, verify if it meets your business\u2019s needs or if you need a replacement or upgrade.<\/span><\/li>\n
Banking Updates:<\/b> Remember that banking changes require internal verification, so avoid entering sensitive banking details directly on this form. Notify leadership for validation.<\/span><\/li>\n<\/ul>\n
This decision tree is your key resource to make the right decisions when handling Merchant Services needs. Whether you\u2019re troubleshooting, upgrading, or starting fresh, you can always count on the Merchant Services Team for guidance and support.<\/span>[\/vc_column_text][\/vc_tta_section][\/vc_tta_tabs][\/vc_column][\/vc_row][vc_row type=”vc_default” full_width=”stretch_row_content_no_spaces” css=”.vc_custom_1742774320277{margin: 0px !important;padding: 0px !important;}”][vc_column css=”.vc_custom_1742774388255{margin: 0px !important;padding: 0px !important;}”][vc_single_image image=”159″ img_size=”full” alignment=”center” css=”.vc_custom_1742774493248{margin-top: 0px !important;margin-right: 0px !important;margin-bottom: 0px !important;margin-left: 0px !important;padding-top: 0px !important;padding-right: 0px !important;padding-bottom: 0px !important;padding-left: 0px !important;}” image_hovers=”false”][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"
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